Lettings Administrator

Bma Recruitment Ltd

Role: Lettings Administrator

Salary: £25k – £35k + commission and incentives

Hours: Mon – Thursday 9am – 6pm Friday 9am – 5pm

Location: St Johns Wood

Lettings Administrator job details,

The Lettings Administrator will be carrying out general Office duties including,

• Filing, archiving, scanning and typing
• Preparing Terms of Business and sending out ensuring they are signed
• Supporting Directors with diary management, arranging meetings
• Ensuring legal compliance to new and existing legislation on all let and managed properties
• Completing move in checklist for all new deals, ensuring all properties comply with regulations
• Assisting with AML compliance
• Updating monthly and quarterly records
• Preparing Tenancy Agreements for new deal
• Making phone calls for recovery of money Maintenance

Property Management (Small portfolio)

• Organising repairs
• Organising pre tenancy repairs/works for new deal on ‘Let Only’ deals where necessary
• Arranging inspections and check-outs, liaising with contractors to book in repairs
• Ensuring Gas Safety, EICR, EPC checks are in place for managed properties, ensuring all properties comply with regulations
• Dealing with tenant complaints and resolving issues
• Chasing late rental payments
• Organising insurance claims and submitting evidence to insurers and liaising with customers/contractors
• Booking cleans & inventories Renewals
• Sending out Letters to Landlord and Tenant 14 weeks before renewal date (LOX)
• Speaking with Landlords and Tenants and agreeing renewals
• Preparing renewal agreements
• Completing renewal compliance checklist

Tasks added on

• Sending out bulk emails to Estate Agents, Relocation Agents, Embassies
• Organising photos and floorplans
• Updating portals with price changes at the correct percentage for it to re upload
• Uploading new instructions and re-instructions on to Jupix
• Deposit Dilapidations
• Going through properties to check if still available, price change,
• Go through tenancy’s that are in the last 3 months to see if renewing or moving out. If renewing pass to Director, if leaving then pass to negotiator to find new and let landlord know.
• Assisting Head of Sales & Lettings with Stock chase and Admin spreadsheet