Executive Assistant

Hertford, Hertfordshire
Mission 4 Recruitment Ltd

• Part time, approximately 20 hours per week, flexible for the right candidate.
• Hertford, hybrid to be agreed.
• £30,000 to £45,000. Dependent on experience and pro-rated, discretionary bonus, 7% employer’s pension contribution, private healthcare, lifestyle benefits and retailer discounts package.

An opportunity for an experienced and dependable Executive Assistant to play an instrumental role in closely supporting Managing Director of a country estate.

The role will work closely with the MD and will require someone who consistently demonstrates a high level of professionalism, organisation and reliability. It will involve liaison with a wide range of people internally and externally, as well as in areas of management, finance, business development and marketing.

In all cases, the role will require a high level of confidentiality, discretion, and emotional intelligence to approach situations appropriately, demonstrating a high level of courtesy and professionalism in all communications.

Key Duties of the Executive Assistant

• Filter, respond to and/or redirect incoming communications when required.
• Diary Management
• Arrange meetings with internal and external people
• Liaise with the team to ensure coordination and forward-planning of reoccurring meetings and events
• Lead on the planning and preparation of meetings and engagements.
• Draft agendas and meeting packs, collating information internally and externally, and circulate to the attendees suitably in advance of the meeting.
• Assist in the preparation of Board Reports.
• Arrange logistics such as lunch bookings, site visits and travel when required.
• On occasions, attend meetings and take minutes.
• Follow-up meetings by sending out minutes/actions/notes.
• Monitor and check Governance and Risk related critical actions are being properly carried out internally.
• Liaise with external individuals such as advisers, consultants, investment managers, agents and solicitors as required and chase work that is due.
• Document Management.
• Project Management.
• Assist with branding, marketing, and business development projects for a growing hospitality business.
• Assist with some personal administration when required, such as personal documentation, compliance and insurance policies, contracts and invoices etc.

The successful EA will be:

• Highly organised, proactive, diligent, and attentive to detail.
• Courteous and personable.
• Discreet and confidential.
• Adaptable and agile to switch between different work streams and situations.
• Excellent at written English and excellent communication skills.
• Knowledgeable of Microsoft Office applications including Word, Excel, PowerPoint and Outlook, as well as other IT.
• A track-record of successfully working in similar roles in both corporate and smaller businesses, ideally involving a family business.

Based about 15 minutes north of Hertford, the Estate Office is in a rural location in the centre of the estate park. The offices are smart and provide a comfortable working environment in a recently refurbished historic building. There is plenty of parking!

We look forward to hearing from you.

Despite our best efforts it is not always possible to respond to every application individually due to the high volume of responses we receive on each vacancy

Only candidates who are shortlisted will be contacted for this particular role and if you have not heard from us within 7 days please assume that you have not be successful. However, we will keep your details on our database, and will contact you when other suitable positions come in.