Lettings & Property Management Co-Ordinator

Estate Agency Recruitment Limited

EA Recruitment is currently recruiting a Lettings and Property Management Coordinator for our client based in Central London. The successful candidate will need to be extremely organised, have high attention to detail, excellent communication skills, be a team player and have previous Lettings administrative experience. This will be a very busy role where you will be coordinating the rental and property management departments, assisting both teams on a day to day basis as well as getting heavily involved with marketing and accounting.

Interviews taking place immediately!

KEY RESPONSIBILITIES:

General Admin:

• Hands on assistant to all negotiators and property manager

• Answer phone calls from Landlords, Tenants and contractors

• Organise viewings and tours for negotiators

• Organise diaries, book keys out and keep the system up to date

• Organise the general running of the departments

• Keep all files up to date

• Keep tenancy information up to date including renewal, start and vacating dates

Marketing:

• Organise photos and floorplans to be taken of new properties and then preparing marketing and brochures for each property

• Organise the window display and ensure it is kept up to date

• Organise magazine advertisements

• Ensure the website is kept up to date

• Update CRM and upload property information

Accounts:

• Send out rent demands to tenants

• Send out Fee invoices

• Send out works invoices to landlords

• Chase late rent

• Liaise with the accounts department daily

• Chase other agents for fees

Management:

• Booking inventory check-ins and outs, notify the landlord and tenants

• Complete name changes for all utilities at the beginning and end of tenancies

• Coordinate gas safety certificates, electrical certificates and EPCs and ensure they are up to date

• Booking pre-tenancy cleans

• Update payment spreadsheets- log invoices and payment dates

• Collect and forward post for void properties

• Attend property visits when required

• Obtain quotes from contractors and liaise with landlords and tenants

REQUIREMENTS & JOB SPECIFICS

• Minimum 1 years’ work experience within the property sector (Property Management or Administration).

• Excellent oral and written communication skills

• Computer literature with good working knowledge of Office, Excel and Word and willingness to learn new software packages

• Excellent time management and organisational skills

• Self-motivation with an ability to actively seek out ways to improve departmental procedures

• Confident in dealing with HNW individuals

• Ability to work well under pressure

• Adaptable, flexible and prepared to get stuck in

BENEFITS & PACKAGE:

• Up to £28,000.00 pa depending on experience

• Commission from the department once probation passed

• Future earning potential of up to £31k pa

• Working hours Monday to Friday 9:00am – 6:00pm

• Fantastic working environment

To apply for this role please send your CV or alternatively contact the team at EA Recruitment to discuss this role in more detail or your specific requirements.