Conveyancing Secretary

Hounslow, London
Adecco

Are you an experienced Conveyancing Secretary looking for a new opportunity? Our client, a reputable legal organisation, is seeking a skilled individual to join their conveyancing department as a Conveyancing Secretary. If you are enthusiastic, organised, and have excellent communication skills, this could be the perfect role for you!

Responsibilities:

• Provide secretarial support to a Solicitor in the conveyancing department
• Utilise Microsoft Word and the firm’s word-processing and digital dictation systems for audio/copy typing of correspondence and documents
• Manage case and paper management tasks such as printing correspondence, collating enclosures, and ensuring timely delivery
• Demonstrate excellent client care by sending out client care letters and liaising with existing and new clients
• Handle new client inquiries and manage incoming written and electronic communication efficiently
• Coordinate appointments, meetings, and diaries
• Liaise with estate agents, solicitors, and clients as required
• Meet and assist clients in person and over the phone
• Maintain accurate and up-to-date information in the firm’s document management system
• Complete case-related forms and documentation, including data entry into the firm’s case management system
• Undertake departmental-specific administrative tasks assigned by the fee earner/partner in charge
• Ensure proper electronic and manual filing of documents
• Perform general administrative tasks such as photocopying, scanning, faxing, printing, and filing as needed

Requirements:

• Previous experience as a Conveyancing Secretary is preferred
• Proficiency in audio/copy typing and Microsoft Office suite, specifically Word
• Strong communication skills, both written and verbal
• Exceptional organisational abilities, including document management and time management
• Familiarity with the conveyancing process and file management, both electronic and manual
• Knowledge of the Solicitors Code of Conduct and Anti-Money Laundering rules and procedures
• Attention to detail and ability to work with multiple fee earners and competing deadlines
• Flexibility, adaptability, and a quality-focused mindset
• Self-motivated with strong initiative and problem-solving skills
• Punctual and reliable
• Enthusiastic with common sense approach

This is a full-time permanent position and offers an annual salary of 33,900. Our client provides a positive and supportive working environment, where your skills and contributions will be valued. If you are ready to take the next step in your career as a Conveyancing Secretary, apply now! We are excited to hear from you and discuss this opportunity further.

Adecco is a disability-confident employer. It is important to us that we run an inclusive and accessible recruitment process to support candidates of all backgrounds and all abilities to apply. Adecco is committed to building a supportive environment for you to explore the next steps in your career. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.