Commercial Property Administrator / Assistant

Joshua Robert Recruitment
Property Management Administrator
Location: London
Salary: £28,000 – £32,000

Are you an experienced property management professional looking to take your career to the next level? We have an exciting opportunity for a Property Management Administrator to join our client’s dynamic team and support our Commercial Asset Manager.

Key Responsibilities:

As a Property Management Administrator, you will assist the Commercial Asset Manager with:

• Monitoring and managing lease events such as rent reviews, break clauses, and lease expiries with tenants.
• Instructing and corresponding with letting agents on vacant commercial properties.
• Ensuring compliance at block/building levels and correctly filing statutory audits, and Health and Safety compliance documents.
• Handling county court claims and managing post-CCJ recovery actions.
• Overseeing annual insurance renewals and managing insurance claims.
• Minimizing vacant property costs, including mitigating business rates and utility charges.
• Corresponding with the VOA regarding business rates matters.
• Preparing and approving service charge budgets, demands, and apportionments.
• Conducting year-end service charge reconciliations.
• Providing necessary information to ensure tenant arrears can be paid.

In addition to the above, you will be responsible for:

• Accurately filing key documents in accordance with company processes.
• Addressing tenant queries and investigating discrepancies and variances related to tenant rent statements.
• Processing lease applications for consent, including alterations, assignments, and underlettings.
• Inputting property data into our central system in line with company procedures.
• Updating and distributing property reports.

Requirements:

• A minimum of 2 years of comparable experience.
• Comprehensive and up-to-date knowledge of relevant legislation.
• Exceptional accuracy and attention to detail.
• Excellent organisational skills, with the ability to prioritize tasks, manage time efficiently, and meet deadlines.
• Strong communication and writing skills.
• Ability to work both autonomously and within a team.
• Initiative and sound judgment.
• Previous experience with Qube property management software preferred.
• Proficient in MS Office, including Excel, Word, Outlook, and MS Teams.